Transport ERP

Transport ERP "TRANSMAGIC"

FEATURES

• Web enabled solution: Work from home, office or road with no additional software installation
• Offers collaborative operational module that allows you to handle your complete transport operations in an organized and professional manner
• Multi User.
• User & role based authorization Control.
• Branch wise series allocation.
• Distance / Destination wise Route Master with Geo coding facility.
• Route Planning: Integrated with Google maps to create distance tables for all your operational routes thereby optimize route sequences.
• Toll expense check: facility to define route and vehicle type specific tolls which once defined can be used to determine expectable tolls at time of tripsheet entry
• Integrated Accounting Module with Group / Sub Group and Ledger master.
• Accounting includes Voucher entry of cash, bank and journal book.
• Authority to Hold/Release payment voucher or particular memo for security/business purposes
• Fully comprehensive management of rates and contracts: Party wise Contract rates master based on destination, item, quantity, weight and period.
• Contract-specific billing models
• Vehicle Master that keeps record of statutory documents and maintenance details.
• Driver Master with individual statutory details and payroll management.
• Staff Master with individual statutory details and payroll management.
• Garage Inventory Management to distribute and maintain the spares branch-wise
• Provides support for private fleet and third-party carrier environments.
• Trip/Vehicle Wise Income, Expenses and Profitability
• Fully customizable Executive & Operational dashboards
• Alert system for Notifications, exceptions in business process and Reminders related to operations and vehicle maintenance - for example when Vehicle servicing is due, RTO Document needs renewal, a customer has overdue payments, etc
• SMS & Email notification facility to party
• Facility for clients to track their shipment via web portal
• TransMagic is modular and can be implemented in modules
• Customizable as per business model of the client
• Free Minor Upgrade Assurance

OPERATIONAL MODULE

• GC booking and printing (Full Load / part load / container) with support for both auto generated as well as manual GC Series
• Manifest/Memo sheet preparation
• Truck Hire Slip(THS): Truck Hire slip is used for regular transactions of external vehicle. Transporter Vehicle Information and Freight detail is captured here.
• Manifest Advance Posting: advance payment posting of hired vehicles
• Acknowledgement / Proof of Delivery entry for goods that are delivered to the client with facility to preserve details like Gate Pass No / SES No / VLC No.
• Godown inward entry for goods those are unloaded at godown. It’s a valuable step to retain godown wise stock.
• Local Hire Slip: Hire slip generation for vehicles hired for local delivery/pick up
• Octroi entry: To keep track of GC wise Octroi charges paid for certain consignments by means of transporter or Octroi Agent
• Hamali entry: To record Hamali charges paid to Labour Board or freelance Labour
• Trip sheet entry: To record trip expenses.
• Vehicle Rental Entry: To record renting of owned vehicles to other transporters and raise bill accordingly.
• Auto emailing of dispatched goods to arrival station

BILLING

Need

• Better correspondence for your business
• Keeps you organized and efficient.
• To track invoices, late payments, estimates and time

Coverage   

• Billing linked to accounting module to facilitate bill – to – bill settlement
• Dynamic bill printing: multiple parameter setup facility to indicate what charge heads to appear on the bill print for every Customer/Contract
• Freight Bill Entry: Automated billing facility for relevant billing parties as indicated by the contract rates defined in the contract master
• Auxiliary Bill Entry: Service other than freight specific billing (ex: Octroi Service/ Duty Slip/ N Forms/Other Misc. activities)
• Purchase Freight Bill Booking: Keep track of bills raised by creditors against Truck Hire Slips
• Purchase Duty Slip Bill Booking: Bills raised against duty slip jobs
• Bill Submission: To maintain track of bills submitted to billing parties for bill acknowledgement.

Benefits

• PDF Invoicing: The ability to save an invoice as a PDF file.
• Customizable Invoices : Multiple Bill Formats as per customer requirement
• Customer contract management: Has a module for storing freights contract and terms per customer.
• Automatic billing as per party contracts
• GC information is automatically affected in Billing, thus avoiding data redundancy
• Integrated Email Invoicing:  Facility to email invoices directly through the software.
• Accepts partial payments
• One payment to multiple invoices
• Emails overdue statements: send out overdue payment statements via email.
• Tracks Invoices per customer: Track invoices per customer and billing history.
• Supports multiple businesses: Software can invoice and bill for more than one business.

FINANCIAL ACCOUNTING, TAX & TDS

Need

• Effective accounting software is essential to review the financial position of the company in real time and allows for better decision-making and strategic planning
• To gather financial data from various functional departments and generates valuable financial reports
• To know if your business is really making a profit or loss

Coverage

• Voucher Entry (CASH/BANK/CONTRA) with Bill to bill settlement and expense break down (for MIS purpose) capability
• Journal Voucher
• Expenses bill booking
• Debit Note / Credit Note
• Bank Reconciliation
• Advance Settlement facility
• Cheque printing
• Voucher printing
• Daybooks
• Ledgers
• Trial balance
• Profit and Loss
• Balance sheet
• Grouping / Schedule
• Option for both Branch wise as well as Centralized accounting
• Quarterly Financial Reports
• Account Statements
• Gross Profit Analysis
• Ratio analysis
• Cost Centre wise Analysis
• Branch wise Profit Analysis
• Profitability report
• Receivable & Payable Reports with Ageing
• TDS entry (Auto linked with Exp. module)
• TDS Challan
• TDS Acknowledgement
• Service TAX records
• Service TAX SET OFF records

Benefits

• Ease of use and easy access to financial statements
• Get precise reporting of business transactions
• Help you predict cash flow shortages
• You can accurately keep track of slow paying customers / those who are not paying at all.

COMMUNICATION CENTER

Need

• For a company which is having more than one branch an inter branch communication system will be needed.

Coverage

• Circular entry: To send out a circular company-wide or targeting specific Division / Branches of a company.
• Bulletin Board: User specific bulletin board listing all the intended circulars he has access to.
• Messaging Center: Email like messaging for better organizational communication
• Notification system: To send out system / admin level notifications to users

Reports

• MIS reports offered by TransMagic promise to help management at all levels in the organization. Some of the few available reports are listed below:
• Operational reports
• THS module reports
• Master reports
• Billing reports
• Financial accounting reports
• TDS reports
• Service Tax reports
• Vehicle wise & Driver wise trip register
• Driver wise outstanding reports
• Vehicle/Driver Performance.
• GC wise Profit/Loss
• Manifest wise Profit/Loss
• Vehicle wise Profit/Loss
• Branch wise reports
• Cost center wise reports for Income / Expense
• Dynamic Report creation facility allowing you to play around with the data and do a complete analysis as per your filters / criteria
• Over 100 ready to use business reports
• Further reports as per your business needs
• All reports are exportable to Excel/ Pdf/Word/XML/CSV formats

Security

• High security – modules and entry level security
• Ability to add & delete users to the system
• Create user accounts for different roles
• User name & password based login
• Screen authorizations
• Add/Modify/Delete authorization
• Report Authorization
• User Based and Role Base Authorization allotment facility
• Audit Trial
• Activity trace maintaining log of all the activities performed branch wise/module wise/user wise/date wise

Modules on demand

• Fuel Theft Detection System
• GPRS Tracker
• Report Designer Tool
• HR & Payroll
• Warehouse Management
• Mobile capabilities so that you can manage your business activities from your PDA
• Integration with Barcode Scanners, Weigh Bridges and other add-ons.

Established in 1994 , RADICAL I. T. SOLUTIONS has made a name for itself in the list of top service providers of Software Design in India. RADICAL I. T. SOLUTIONS is listed in Trade India's list of verified companies offering wide array of Wholesale Distribution Software, Transport ERP, FMCG Manufacturing ERP etc. Contact here for Software Design in Mumbai, Maharashtra.

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