A File Cabinet is a piece of office furniture with drawers that keep documents in a vertically arranged order. While such cabinets are primarily helpful for storing papers, they also make it easier to organize, remove, and utilize important official documents.
Since the first usage of written records, it has been required to manage and keep information. Clay tablets maintained in libraries and leather or papyrus scrolls sealed in stone or earthenware jars were examples of ancient filing systems. Later, other filing techniques emerged. Records were sometimes just stacked on racks.
Types of File Cabinets
File Cabinets can be classified into different based on their functionality. Some are designed for keeping files in lateral position while others are designed for stacking files on one another. Let’s take a look at some widely used file cabinets.
Lateral filing cabinets - Lateral files have shallow yet broad drawers suited for large-capacity filing. Because of its modest drawer extension, lateral files are ideal for pathways and situations where many filing requirements are in a small space. Most Lateral files are 32"-36" wide, allowing them to handle both legal and letter-size papers in side-by-side or front-to-back format.
Vertical filing cabinets - Vertical file cabinet feature narrow yet deep drawers typically 15"-20" wide. While lateral files are suited for large capacity, long-term usage, vertical files often retain fewer papers and are ideal for personal workspace use.
Files on mobile devices - Mobile files are filing cabinets that move. This filing cabinet is nearly usually vertical, and most alternatives have just one or two drawers to fit under work surfaces. However, bigger mobile files are available.
Files with side tabs - Side tab files show file directories in a vertical rather than a horizontal orientation. Side tab files, which are helpful in medical record-keeping, make information readily accessible by enabling users to identify the name on a folder tab at a glance.
Rotary files - Rotary files intend to maximize storage capacity while taking up as little floor area as possible. This cabinet has two faces, which means it can turn to expose a column of files on either side.
Storage islands - Storage islands are out of a file cabinet and a storage cabinet combined with a counter height work area. Storage islands are suitable for usage between employee workstations since they provide excellent storage and good contact points for cooperation and informal gatherings.
File Cabinets are indispensable in offices for organizing files. The cabinets help in arranging or stacking files in a classified manner. These cabinets allow easy access to any file needed urgently. Therefore, the file cabinets help in identifying the exact file in an emergent situation. At Tradeindia, sellers know the requirements of file cabinets in the offices and deal in different designs of cabinets to supply as per the buyers’ needs.
Buyers can simply check the available designs and product details and reach out to us through text message or email.
What is the difference between the two kinds of file cabinets?
Vertical and lateral file cabinets are the two most prevalent filing cabinets. The vertical file cabinet makes from drawers that protrude from the cabinet's shorter side. On the other hand, the lateral file cabinet has drawers that protrude from the cabinet's longer side.
What takes the place of a filing cabinet?
When you're on a budget, storage containers, particularly those made of plastic, are excellent file cabinets. It is an alternative that will fix all of your troubles for a few dollars. They're inexpensive and easy to store. They come in a variety of sizes, colors, and designs.
Why do businesses continue to utilize file cabinets?
Filing cabinets keep your company operating smoothly by categorizing files and allowing everyone to be on the same page when searching and filing paperwork.
What is the best way to organize files in a cabinet?
Hanging files should be used for subjects, while internal files should use to separate subtopics. To save time:
Alphabetize the key categories.
Label each file clearly.
File everything right away – the key to keeping your filing system up to date is to file everything straight away.
What is the maximum weight capacity of a file cabinet?
A filing cabinet's average weight limit is 155.16 pounds (70.37 KG). Small file cabinets can hold 112. Five pounds (51.02 KG), medium file cabinets can hold 146 pounds (66.22 KG), and extensive file cabinets can hold 205 pounds (92.98 KG).